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Supervisor, Project Management in Oak Brook, IL at Athletico

Date Posted: 2/25/2019

Job Snapshot

  • Employee Type:
  • Location:
    Oak Brook, IL
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:

Job Description

Mission Statement:

Athletico’s sole purpose is to provide exceptional, progressive, and cost-effective fitness, performance and rehabilitative services through personalized care that emphasizes education and prevention of future injury.


Position Summary:

The Supervisor, Project Management will be responsible for managing and coordinating new clinic openings, relocations, remodels, special projects, and corporate construction activities—from conceptual planning to project closeout. In this role, you’ll manage individually assigned projects while overseeing the Project Management team to ensure our timely progress on new clinic openings. We’ll count on you to mentor and lead the Project Management team, making sure the team’s milestones and deliverables are completed in accordance with our established standards, timelines, and departmental goals.


Essential Duties and Responsibilities: 

  • Manage assigned De Novo, relocation and remodel projects, special projects, and corporate projects
  • Lead the Project Management team and serve as its initial point-of-contact to resolve construction project issues, scheduling challenges, and other construction obstacles
  • Award, bid and manage external Project Management team
  • Assist and guide the PM team to guarantee all project issues are addressed and/or escalated in a timely fashion
  • Reinforce adherence to construction processes, ensuring the efficient review of site surveys and problem resolution on new locations
  • Manager internal department support including Purchasing, Marketing, IT, Billing to ensure project completion 
  • Assist the Purchasing with ensuring timely delivery and support on various initiatives
  • Escalate clinic issues in collaboration with internal partners, Real Estate, Operations, Marketing, and Finance teams
  • Work with the Contracts and Purchasing Manager to ensure the PM team complies with all closeout requirements
  • Lead the PM team to reduce overall project costs
  • Attend weekly meetings with support-level team members to review timelines, designs, and strategic questions related to store build-outs
  • Coordinate proposals and bid system wide contact for new and repetitive maintenance items as well as projects
  • Knowledge of the full spectrum of facilities management activities; ability to maintain, care for and develop commercial and physical facilities
  • Oversee process and team to receive and dispatch facility service requests to the appropriate staff, vendors or other services providers, ensuring prompt resolution and customer satisfaction. Schedules and monitors maintenance activities to minimize impact on the business


Job Requirements:

  • A self-starter with a thorough understanding of the retail construction project life cycle
  • Able to initiate, plan, oversee, and document all aspects of construction projects, ensuring that they’re completed on time and under budget
  • A skilled communicator who can articulate corrective measures to improve build quality and project performance
  • Familiar with location due diligence regarding base building conditions, layouts, dimensions, and engineering requirements
  • Backed by an extensive understanding of architectural plans, shop drawings, vendor proposals, and other documentation related to construction projects
  • Comfortable preparing bid packages for general contractors, leveling and negotiating bids, and making recommendations for contract awards

Education and Experience:

  • 5-7 years of work experience in the project management field preferred
    • Bachelor’s degree preferred
    • Intermediate MS Office skills including Excel, Work and Outlook
    • Experience establishing and maintaining relationship with individual at all levels of the organization

Essential Qualifications:   To perform this job successfully, an individual must be able to perform each essential duty satisfactory. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Patient/Client Satisfaction:  Providing care/service that exceeds expectations
  • Accountability:  Accepting responsibility for my actions, decisions, and behaviors
  • Continuous Improvement:  Developing personally and professionally
  • Teamwork:  Collaborating to achieve a common goal

Language Skills:

  • Strong communication and presentation skills-written and verbal
  • Ability to clearly document all projects and manage production
  • Attention to detail and time management skills are required

Physical Demands:  The physical demands describe here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

  • Specific vision requirements include the ability to see at close range, distance vision, peripheral vision, depth perception, and the ability to adjust focus
  • While performing the duties of this job, the employee is regularly required to talk and hear
  • Possess the ability to fulfill any office activities normally expected in an office setting, to include, but not limited to:  remaining seated for periods of time to perform computer based work, participating in filing activity, lifting and carrying office supplies (paper reams, mail, etc.)
  • Frequently required to stand, walk, sit, use hands to feel, and reach with hand and arms
  • Occasionally lift and/or move up to 20-25 pounds 
  • Fine hand manipulation (keyboarding)
  • Some travel required
  • On call access for emergency calls

Work Environment:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Internal office
  • The noise level in the work environment is usually low